Method and apparatus for adding signature information to electronic documents

ABSTRACT

In one embodiment, the present invention is a method and apparatus for adding signature information to electronic documents. One embodiment of the inventive method involves adding the signature information into a signature data field template corresponding to the electronic document, converting the signature data field template, including the added signature information, to an image file, and superimposing the image file over the electronic document to produce a signed electronic document. The inventive method substantially eliminates the potential for human error and security breaches in the signing of electronic documents.

BACKGROUND

The present invention relates generally to electronic documentmanagement, and relates more particularly to the signing of electronicdocuments. Specifically, the present invention provides a method andapparatus for adding signature information to electronic documents in asecure environment.

Adding signature information to an electronic document (e.g., anelectronic contract) can be an extremely tedious undertaking due to thenumerous manual tasks involved. For example, a typical procedure forsigning an electronic document may include removing security settingsfrom the electronic document, determining the type or format of theelectronic document, determining the orientation of the electronicdocument, locating signature pages and the positions of signature fieldswithin the electronic document, determining the number of signaturesrequired and retrieving the necessary signature information, adding thissignature information to the electronic document, watermarking thesigned electronic document to distinguish it from other copies of thesame electronic document, restoring security settings to the signedelectronic document and converting the signed electronic document to oneor more other formats for storage and/or other execution processes(e.g., fulfillment).

The manual nature of the above process renders it both tedious andinefficient, as user error may result in a processing error or even asecurity breach. For example, electronic documents may exist in avariety of formats including text and image formats, and may even bereceived from facsimile machines and stored as scanned copies. Thesedifferent formats may have signature fields located on different pagesand in different portions of the electronic document. Additionally, ifthe electronic document and the signature information exist in twodifferent formats, addition of the signature information may be evenmore difficult. The electronic documents may also include a plurality ofassociated documents, including master agreements, supplements,amendments, addenda and other documents that may also requiresignatures. Moreover, an electronic document may require signatures frommore than one party.

Thus, there is a need in the art for a method and apparatus for addingsignature information to electronic documents.

SUMMARY OF THE INVENTION

In one embodiment, the present invention is a method and apparatus foradding signature information to electronic documents. One embodiment ofthe inventive method involves adding the signature information into asignature data field template corresponding to the electronic document,converting the signature data field template, including the addedsignature information, to an image file, and superimposing the imagefile over the electronic document to produce a signed electronicdocument. The inventive method substantially eliminates the potentialfor human error and security breaches in the signing of electronicdocuments.

BRIEF DESCRIPTION OF THE DRAWINGS

So that the manner in which the above recited embodiments of theinvention are attained and can be understood in detail, a moreparticular description of the invention, briefly summarized above, maybe obtained by reference to the embodiments thereof which areillustrated in the appended drawings. It is to be noted, however, thatthe appended drawings illustrate only typical embodiments of thisinvention and are therefore not to be considered limiting of its scope,for the invention may admit to other equally effective embodiments.

FIG. 1 is a flow diagram illustrating one embodiment of a method foradding signature information to an electronic document;

FIG. 2 is a flow diagram illustrating one embodiment of a method forgenerating a profile for an electronic document;

FIG. 3 is a flow diagram illustrating one embodiment of a method forgenerating a signature data field template;

FIG. 4 is a flow diagram illustrating one embodiment of a method forgenerating signature data files; and

FIG. 5 is a high level block diagram of the present inventionimplemented using a general purpose computing device.

To facilitate understanding, identical reference numerals have beenused, where possible, to designate identical elements that are common tothe figures.

DETAILED DESCRIPTION

In one embodiment, the present invention is a method and apparatus foradding signature information to electronic documents, includingelectronic business documents such as electronic contracts. The methodand apparatus of the present invention provide an efficient, automatedsystem for adding signatures to electronic documents in a secureenvironment. The system substantially eliminates the potential for humanerror and security breaches in the signing of electronic documents byproviding a means for signature information to be added to an electronicdocument regardless of the electronic document's format, the locationsof the signature fields, or the electronic document's security settings.

FIG. 1 is a flow diagram illustrating one embodiment of a method 100 foradding signature information to an electronic document. The method 100is initialized at step 102 and proceeds to step 104, where the method100 receives instructions to add a signature to an electronic document.In one embodiment, this instruction is received directly from a user,e.g., via a graphical user interface such as a button (e.g., “I accept”or “Sign now”), via a keystroke or via an independent electroniccommunication such as an e-mail. This action by the user will alsogenerate a signature data file for later use by the method 100, asdescribed in greater detail below (i.e., in connection with step 110).

In step 106, the method 100 retrieves the corresponding electronicdocument. In one embodiment, the retrieved electronic document is adynamically generated electronic document. In another embodiment, theelectronic document is retrieved from a document database such as alocal file system or a remote database. In one embodiment, retrieval ofthe electronic document involves disabling one or more security settingsassociated with the electronic document, so that the electronic documentmay be modified with the addition of the signature data. In addition,the method 100 parses the properties of the electronic document, e.g.,as stored in a document profile, barcode or meta-data. In oneembodiment, the parsed properties include at least one of the electronicdocument type, the electronic document orientation, the page numbers ofsignature data fields contained in the electronic document and thepositions of the signature data fields on these pages. The electronicdocument may be in any format, including text and image, among others.

In step 108, the method 100 retrieves an appropriate signature datafield template. In one embodiment the signature data field template is atext template corresponding to a particular electronic document type andcontaining hidden empty signature data fields in locations thatcorrespond to the signature fields of the corresponding electronicdocument. It is assumed that certain types of electronic documents willalmost always have signature fields on the same pages and in the samelocations.

Thus, in one embodiment, the selection of the appropriate signature datafield template is guided at least in part by the parsed properties ofthe electronic document, including the electronic document type and thepage numbers and positions of the signature data fields. In anotherembodiment, where the electronic document properties are notautomatically available via a profile or other mechanism, the method 100retrieves the appropriate signature data field template in accordancewith manual prompts from a user (e.g., selecting the electronic documenttype and the page numbers of the signature data fields). In oneembodiment, the signature data field template is dynamically generatedby a discrete template generation module and retrieved directly from thetemplate generation module. In another embodiment, the signature datafield template is retrieved from a template database such as a localfile system or a remote database that stores a plurality of signaturedata field templates for known document types.

In step 110, the method 100 retrieves the signature data to be added tothe electronic document. In one embodiment, this signature data isembodied in a signature information file that comprises at least one ofthe name of the signer, the company that the signer represents, the dateof the signature, the timestamp of the signature and digital ink (e.g.,as collected from an electronic, on-line or Internet process). Thesignature data can be in any one of a variety of formats, including, butnot limited to, a printed signature, a handwritten signature, a fingerprint and an eye pigment. Moreover, the signature data may include thesignature of a single party or of a plurality of parties. In oneembodiment, the signature data file must be decoded before it can beused in further steps of the method 100, e.g., using an encryptionengine.

Once the electronic document, the corresponding signature data fieldtemplate and the signature data have been retrieved, the method 100proceeds to step 112 and adds the signature data to the signature datafield template. In one embodiment, the signature data is added as textinto the signature data field template, which is also in text format. Inone embodiment, addition of the signature data to the signature datafield template also includes adjusting the text position of thesignature data in the signature data field template, e.g., in accordancewith the properties of the electronic document to which the signaturedata is to be ultimately added (e.g., as determined from the electronicdocument profile or meta-data) or in accordance with other user input(e.g., from a graphical user interface).

In step 114, the method 100 converts the signature data field template,including the added signature data, to an image file. The method 100then proceeds to step 116 and superimposes this image file over theelectronic document to produce a signed electronic document (e.g., wherethe signature data is added in a manner similar to a watermark).

In step 118, the method 100 restores any security settings associatedwith the electronic document that were disabled when the electronicdocument was retrieved, e.g., to ensure that the added signatureinformation cannot be altered. The method 100 then re-files the newlysigned electronic document, e.g., in the document database. The method100 then terminates in step 120.

Thus, the method 100 enables signature data to be added to substantiallyany electronic document, without the need to determine the format (e.g.,text, image, etc.) of the electronic document, to manually format thesignature information or locate signature fields in the electronicdocument—thus, the method 100 is substantially format independent. Inaddition, the method 100 provides security to signed electronicdocuments. By adding the signature information in image format andrestoring security settings to the signed electronic document, futuremodification of the electronic document or the signature can besubstantially prevented. The method 100 may be implemented to addsignature data to electronic documents within a Web application, oralternatively to electronic documents within a stand-alone electronicdocument signing system (e.g., with secure signature information fromthe Web).

Moreover, the method 100 may be implemented to cover any signaturefields or test blocks in an electronic document that are duplicated orthat simply need to be removed. In addition, those skilled in the artwill appreciate that the individual steps of the method 100 may beexecuted entirely by a single device or module, or may alternatively bedistributed among a plurality of discrete modules.

FIG. 2 is a flow diagram illustrating one embodiment of a method 200 forgenerating a profile for an electronic document, e.g., for use inaccordance with step 106 of the method 100. The method 200 isinitialized at step 202 and proceeds to step 204, where the method 200retrieves an electronic document for which the profile is to be created.The electronic document may be retrieved from a database (e.g., a localfile system or remote database), or the electronic document may bedynamically generated.

In optional step 206 (illustrated in phantom), the method 200 retrievesany passwords that protect the electronic document and removes anysecurity settings protecting the r electronic document. In someembodiments, there may be no security settings protecting the electronicdocument.

The method 200 then proceeds to step 208 and retrieves the properties ofthe electronic document. In one embodiment, these properties areretrieved from at least one of an existing document profile, meta-data,or manual user input (e.g., via a graphical user interface).

In step 210, the method 200 parses the document properties forinformation that is required to build a document profile for use by themethod 100. In one embodiment, the required information includes atleast one of the document type, the document orientation, the number ofsignatures required by the document, the type of each requiredsignature, the number of signature fields for each required signature,the page number of each signature data field and the position of eachsignature data field.

The method 200 then proceeds to step 212 and saves the parsedinformation, e.g., as a document profile, meta-data or a barcode for useby the method 100. The method 200 terminates in step 214.

FIG. 3 is a flow diagram illustrating one embodiment of a method 300 forgenerating a signature data field template, e.g., for use in accordancewith steps 108 and 112-114 of the method 100. The method 300 isinitialized at step 302 and proceeds to step 304, where the method 300retrieves an electronic document for which a signature data fieldtemplate is to be created, as well as any passwords protecting theelectronic document.

In step 306, the method 300 retrieves the properties of the electronicdocument, e.g., from a document profile such as that generated by themethod 200. The method 300 then proceeds to step 308 and creates atemplate corresponding to the electronic document type as defined in theretrieved document properties.

In step 310, the method 300 creates, within the template, acorresponding hidden empty signature data field for every signature datafield that exists within the electronic document, thereby producing asignature data field template that corresponds to the electronicdocument.

In optional step 312 (illustrated in phantom), the method 300 saves thesignature data field template, e.g., in a local file system or remotedatabase. Alternatively, the signature data field template may bedynamically created for immediate use by the method 100. The method 300then terminates in step 314.

FIG. 4 is a flow diagram illustrating one embodiment of a method 400 forgenerating signature data files, e.g., for use in accordance with step110 of the method 100. The method 400 is initialized at step 402 andproceeds to step 404, where the method 400 receives the user signaturevia a user interface, such as a signature or acceptance button, a touchsensor pad, a closeup camera or a handwriting pad.

In step 406, the method 400 captures user (signer) data from thesignature. For example, where the user's signature has been received viaa signature or acceptance button, the captured user data may include theuser's name, the system uniform resource locator (URL) and/or thetimestamp of the signature; where the user's signature has been receivedvia a touch sensor pad, the captured user data may be the user's fingerprint; where the user's signature has been received via a closeupcamera, the captured user data may be the user's eye pigment; and wherethe user's signature has been received via a handwriting pad, thecaptured user data may be the user's signature strokes and/or thetimestamp of the signature.

Once the appropriate user data has been captured, the method 400proceeds to step 408 and generates a signature data file using thecaptured data. The method 400 then encodes and saves this signature datafile (e.g., in a local file system or remote database) in step 410. Instep 412, the method 400 terminates.

FIG. 5 is a high level block diagram of the present electronic documentsigning system that is implemented using a general purpose computingdevice 500. In one embodiment, a general purpose computing device 500comprises a processor 502, a memory 504, an electronic document signeror module 505 and various input/output (I/O) devices 506 such as adisplay, a keyboard, a mouse, a modem, and the like. In one embodiment,at least one I/O device is a storage device (e.g., a disk drive, anoptical disk drive, a floppy disk drive). It should be understood thatthe electronic document signer 505 can be implemented as a physicaldevice or subsystem that is coupled to a processor through acommunication channel.

Alternatively, the electronic document signer 505 can be represented byone or more software applications (or even a combination of software andhardware, e.g., using Application Specific Integrated Circuits (ASIC)),where the software is loaded from a storage medium (e.g., I/O devices506) and operated by the processor 502 in the memory 504 of the generalpurpose computing device 500. Thus, in one embodiment, the electronicdocument signer 505 for adding signature to electronic documentsdescribed herein with reference to the preceding Figures can be storedon a computer readable medium or carrier (e.g., RAM, magnetic or opticaldrive or diskette, and the like).

Thus, the present invention represents a significant advancement in thefield of electronic document management. A method and apparatus foradding signature information to electronic documents, includingelectronic business documents such as electronic contracts, is provided.The method and apparatus of the present invention provide an efficient,automated system for adding signatures to electronic documents in asecure environment. The system substantially eliminates the potentialfor human error and security breaches in the signing of electronicdocuments by providing a means for signature information to be added toan electronic document regardless of the electronic document's format,the locations of the signature fields, or the electronic document'ssecurity settings.

While foregoing is directed to the preferred embodiment of the presentinvention, other and further embodiments of the invention may be devisedwithout departing from the basic scope thereof, and the scope thereof isdetermined by the claims that follow.

1. A method for adding signature information to an electronic document,the method comprising: adding said signature information into asignature data field template corresponding to said electronic document;converting said signature data field template, including said addedsignature information, to an image file; and superimposing said imagefile over said electronic document to produce a signed electronicdocument.
 2. The method of claim 1, wherein said signature data fieldtemplate and said added signature information are in text format.
 3. Themethod of claim 1, wherein said signature data field template comprisesat least one empty signature data field positioned in a location thatcorresponds to a location of a signature data field in said electronicdocument.
 4. The method of claim 3, wherein said signature data fieldtemplate is generated by: retrieving said electronic document; creatinga template in accordance with at least one property of said electronicdocument; and creating within said template said at least one emptysignature data field.
 5. The method of claim 1, wherein the electronicdocument is in text or image format.
 6. The method of claim 1, furthercomprising: removing at least one security setting from said electronicdocument prior to superimposing said image file; and restoring said atleast one security setting to said electronic document aftersuperimposing said image file.
 7. The method of claim 1, wherein saidsignature information comprises at least one of: a name of at least onesigner, a company that said at least one signer represents, a date onwhich said at least one signer provided a signature, a timestamp of saidsignature, digital ink, a uniform resource locator of a system on whichsaid signature was obtained, a finger print of said at least one signer,an eye pigment of said at least one signer and signature strokes of saidat least one signer.
 8. The method of claim 7, wherein said signatureinformation is recorded in a signature data file, said signature datafile being generated by: receiving said signature via a user interface;capturing said signature information from said signature; and generatingsaid signature data file in accordance with said captured signatureinformation.
 9. The method of claim 8, wherein said user interfacecomprises at least one of: a signature button, a touch sensor pad, acloseup camera and a handwriting pad.
 10. The method of claim 1, furthercomprising: selecting said corresponding signature data field templatefrom a plurality of signature data field templates prior to adding saidsignature information.
 11. The method of claim 10, wherein saidselection is based at least in part of properties of said electronicdocument.
 12. The method of claim 11, wherein said properties of saidelectronic document include at least one of: an electronic documenttype, an electronic document orientation, a number of signaturesrequired on said electronic document, a type of each required signature,a number of signature fields for each required signature a page numberof each signature field contained in said electronic document and aposition of each signature field on a respective page of said electronicdocument.
 13. The method of claim 12, wherein said properties of saidelectronic document are recorded in a profile of said electronicdocument, said profile being generated by: retrieving said electronicdocument; parsing said properties of said electronic document; andsaving said parsed properties of said electronic document in saidprofile.
 14. The method of claim 1, further comprising: dynamicallygenerating said corresponding signature data field template inaccordance with properties of said electronic document.
 15. A computerreadable medium containing an executable program for adding signatureinformation to an electronic document, where the program performs thesteps of: adding said signature information into a signature data fieldtemplate corresponding to said electronic document; converting saidsignature data field template, including said added signatureinformation, to an image file; and superimposing said image file oversaid electronic document to produce a signed electronic document. 16.The computer readable medium of claim 15, wherein said signature datafield template and said added signature information are in text format.17. The computer readable medium of claim 15, wherein said signaturedata field template comprises at least one empty signature data fieldpositioned in a location that corresponds to a location of a signaturedata field in said electronic document.
 18. The computer readable mediumof claim 17, wherein said signature data field template is generated by:retrieving said electronic document; creating a template in accordancewith at least one property of said electronic document; and creatingwithin said template said at least one empty signature data field. 19.The computer readable medium of claim 15, wherein the electronicdocument is in text or image format.
 20. The computer readable medium ofclaim 15, further comprising: removing at least one security settingfrom said electronic document prior to superimposing said image file;and restoring said at least one security setting to said electronicdocument after superimposing said image file.
 21. The computer readablemedium of claim 15, wherein said signature information comprises atleast one of: a name of at least one signer, a company that said atleast one signer represents, a date on which said at least one signerprovided a signature, a timestamp of said signature, digital ink, auniform resource locator of a system on which said signature wasobtained, a finger print of said at least one signer, an eye pigment ofsaid at least one signer and signature strokes of said at least onesigner.
 22. The computer readable medium of claim 21, wherein saidsignature information is recorded in a signature data file, saidsignature data file being generated by: receiving said signature via auser interface; capturing said signature information from saidsignature; and generating said signature data file in accordance withsaid captured signature information.
 23. The computer readable medium ofclaim 22, wherein said user interface comprises at least one of: asignature button, a touch sensor pad, a closeup camera and a handwritingpad.
 24. The computer readable medium of claim 15, further comprising:selecting said corresponding signature data field template from aplurality of signature data field templates prior to adding saidsignature information.
 25. The computer readable medium of claim 24,wherein said selection is based at least in part of properties of saidelectronic document.
 26. The computer readable medium of claim 25,wherein said properties of said electronic document include at least oneof: an electronic document type, an electronic document orientation, anumber of signatures required on said electronic document, a type ofeach required signature, a number of signature fields for each requiredsignature a page number of each signature field contained in saidelectronic document and a position of each signature field on arespective page of said electronic document.
 27. The computer readablemedium of claim 26, wherein said properties of said electronic documentare recorded in a profile of said electronic document, said profilebeing generated by: retrieving said electronic document; parsing saidproperties of said electronic document; and saving said parsedproperties of said electronic document in said profile.
 28. The computerreadable medium of claim 15, further comprising: dynamically generatingsaid corresponding signature data field template in accordance withproperties of said electronic document.
 29. Apparatus for addingsignature information to an electronic document, the apparatuscomprising: means for adding said signature information into a signaturedata field template corresponding to said electronic document; means forconverting said signature data field template, including said addedsignature information, to an image file; and means for superimposingsaid image file over said electronic document to produce a signedelectronic document.
 30. The apparatus of claim 29, wherein saidapparatus is at least one of a Web application and a stand alone system.